OrgChart Now Help Guide

Table of Contents

Subscription Agreement


Audience: Any User Edition: All Editions

Subscription Agreement and Terms of Service

Your subscription allows your company & affiliates to make use of the OrgChart Now software as long as you have an active subscription. Support and maintenance is included with all active subscriptions. Access to all software updates and patches is included with all active subscriptions.

Maintenance and Support

Maintenance and Support includes e-mail and phone support. We respond to most requests on the same business day. In most cases, we can resolve any questions on the same day and will give you a support status call on any issue that is reported within one business day.


Training is typically provided via web meeting software but can be provided on site for an additional fee. We request that an individual within your company serve as a single point of contact to coordinate the training and use of the software. While we can provide a training session for all users, we find that the ‘train the trainer’ model works best.


Your OrgChart Now account will be activated upon receipt of payment or purchase order.


See our Privacy Policy

Also, upon request we can execute a mutual non-disclosure agreement. Email us at for more information.

Service Level

For cloud customers, we strive to make sure that OrgChart Now is available 99.8% (or more) of the time during a monthly period. In order to achieve this goal, we select hosting providers that provide a service commitment of 99.9% (or more). We use commercially reasonable methods such as monitoring services to notify our team of any down time so that we can quickly address any interruptions to our service. Service credits are not available per our standard subscription agreement. An ESLA (Enhanced Service Level Agreement) is available upon request. Email us at if you would like to inquire about an ESLA.

Backup and Recovery

We rely on our hosting providers to provide backup services. Our servers are backed up on a daily basis. In the event of a catastrophic failure, we will restore a system from storage within one business day of failure. On premise customers are responsible for backup of their servers.

Terms of Service

By using the OrgChart Now service (“OrgChart Now”), you are agreeing to be bound by the following terms and conditions (“Terms of Service”): OfficeWork Software, LLC reserves the right to update and change the Terms of Service from time to time without notice. Any new features that augment or enhance the current Service, including the release of new tools and resources, shall be subject to the Terms of Service. Continued use of the Service after any such changes shall constitute your consent to such changes. The most current version of the Terms of Service is posted on the web site.

Violation of any of the terms below will result in the termination of your Account. While OfficeWork Software, LLC prohibits such conduct and content on the Service, you understand and agree that OfficeWork Software, LLC cannot be responsible for the content posted on the service and you nonetheless may be exposed to such materials. You agree to use the Service at your own risk..

Account Terms
  1. You must be at least 13 years old to use the Service.

  2. You must be a human. Accounts registered by “bots” or other automated methods are not permitted.

  3. You must provide your legal full name, a valid email address, and any other information requested in order to complete the signup process.

  4. Your login may only be used by one person – a single login shared by multiple people is not permitted. You may create separate logins for as many people as permitted by your plan.

  5. You are responsible for maintaining the security of your account and password. OfficeWork Software, LLC cannot and will not be liable for any loss or damage from your failure to comply with this security obligation..

  6. You are responsible for all content posted and activity that occurs under your account, even when content is posted by others who have user accounts under your account.

  7. You may not use the Service for any illegal or unauthorized purpose. You must not, in the use of the Service, violate any laws in your jurisdiction, including but not limited to copyright laws.

Subscription Plans
  1. You acknowledge that your account is associated with a specific subscription plan.

  2. A plan may limit access to certain features.

  3. A plan may limit the number of unique records (typically employee records) that can be charted within the associated account.

  4. A plan may limit the maximum amount of storage that can be used by a given account.

  5. A plan may limit the number of people allowed access to the Service.

  6. OfficeWork Software, LLC reserves the right to audit any account at any time. If a plan limit is exceeded, you will be required to upgrade your plan to match the required record count or storage need. If do not pay the upgrade fee to OfficeWork Software, LLC within fifteen (15) days of demand, OfficeWork Software, LLC may disable your account without refunding any subscription fees..

Payment, Refunds, Upgrading and Downgrading Terms
  1. If you don’t cancel your account 30 days prior to expiration of your annual subscription, you will be billed for the next annual subscription period.

  2. If a credit card was used for payment, that credit card will automatically be billed to renew your monthly subscription. You can cancel a monthly subscription at any time (via phone or email).

  3. The Service is billed in advance on a monthly, annual or multi-year term (depending your subscription term) and is non-refundable unless other specified in your contract. There are no refunds or credits for partial months of service, upgrade/downgrade refunds, or refunds for months unused with an open account. Refer to section “Modifications to the Service and Prices” related to special exception provisions related to pro-rated refunds of subscription fees.

  4. All fees are exclusive of all taxes, levies, or duties imposed by taxing authorities, and you shall be responsible for payment of all such taxes, levies, or duties, excluding only United States (federal or state) taxes.

  5. Downgrading your Service may cause the loss of features or capacity of your account. OfficeWork Software, LLC does not accept any liability for such loss.

Cancellation and Termination
  1. You are solely responsible for properly canceling your account. If you do not receive confirmation within five business days of canceling your account, email to confirm cancellation of your account.

  2. All of your content will be immediately deleted from the Service upon cancellation. OfficeWork Software, LLC does not guarantee that your information can be recovered once your account is cancelled.

  3. If you cancel the Service before the end of your subscription period, your cancellation will take effect immediately and you will not be charged for the next subscription period unless you have committed to a multi-year agreement. For multi-year agreements, payment will be due through the term of the agreed commitment.

  4. OfficeWork Software, LLC, in its sole discretion, has the right to suspend or terminate your account and refuse any and all current or future use of the Service, or any other OrgChart Now service, after a fourteen (14) day notice of an uncured breach of Subscription Agreement terms. Such termination of the Service will result in the deactivation of your Account or access to your Account. Your content may also be deleted. OfficeWork Software, LLC does not guarantee that the content can be recovered once your OrgChart Now account is deleted.

  5. OfficeWork Software, LLC reserves the right to refuse service to anyone for any reason at any time.

Modifications to the Service and Prices
  1. OfficeWork Software, LLC reserves the right at any time and from time to time to modify the Service with a reasonable notice.

  2. OfficeWork Software, LLC has the right to discontinue Service at the end of the existing Subscription term with a thirty (30) day notice of discontinuation.

  3. Prices of all Services, including but not limited to subscription plan fees to the Service, are subject to change at the end of the committed subscription period, and will be applicable to new subscription plan period. Such notice is required to be provided to Customer via electronic mail to the subscriber.

  4. OfficeWork Software, LLC agrees not to apply any upward price adjustments (unless the customer purchases addition products or services) until the current subscription period has completed.

  5. OfficeWork Software, LLC shall not be liable to you or to any third party for any modification, price change or, suspension of the Service.

  6. In the event of a discontinuance of the Service, OfficeWork Software, LLC shall provide a pro rata refund of license fee paid in current subscription year. This in no event shall be greater than 50% of the subscription year fee.

Copyright and Content Ownership
  1. All content posted on the Service is must comply with U.S. copyright law.

  2. We claim no intellectual property rights over the material you provide to the Service. Your uploaded profile and materials remain yours.

  3. OfficeWork Software, LLC does not pre-screen Content, but OfficeWork Software, LLC and its designees have the right, but not the obligation, in their sole discretion to refuse or remove any content that is available via the Service.

  4. The look and feel of the Service is copyright © 2014-2021 OfficeWork Software, LLC. All rights reserved. You may not duplicate, copy, or reuse any portion of the HTML/CSS or visual design elements without express written permission from OfficeWork Software, LLC.

Agreement to Arbitrate
  1. You and OfficeWork Software, LLC each agree that any and all disputes or claims that have arisen or may arise between you and OfficeWork Software, LLC relating to your use OrgChart Now Service shall be resolved exclusively through final and binding arbitration, rather than in court, except that you may assert claims in small claims court, if your claims qualify.

  2. You agree to resolve any dispute within the State of California.

  3. You agree to arbitration under the American Arbitration Association’s rules for arbitration.

  4. You agree that any claim you may have arising out of or related to your relationship with OfficeWork Software, LLC must be filed within one year after such claim arose; otherwise, your claim is permanently barred.

  5. These Terms of Service are governed by and construed in accordance with the laws of the State of California, without giving effect to any principles of conflicts of law AND WILL SPECIFICALLY NOT BE GOVERNED BY THE UNITED NATIONS CONVENTIONS ON CONTRACTS FOR THE INTERNATIONAL SALE OF GOODS, IF OTHERWISE APPLICABLE.

General Conditions
  1. Your use of the Service is at your sole risk. The service is provided on an “as is” and “as available” basis.

  2. Technical support is only provided to paying account holders. OfficeWork Software reserves the right to determine the communication methods (e.g., email, chat, telephone, etc.) that are used for technical support.

  3. You understand that OfficeWork Software, LLC uses third party vendors and hosting partners to provide the necessary hardware, software, networking, storage, and related technology required to run the Service. All hosting partners are required to meet or exceed industry standards with respect to information security best practices.

  4. You must not modify, adapt or hack the Service or modify another website so as to falsely imply that it is associated with the Service, OfficeWork Software, LLC, or any other OrgChart Now service.

  5. You agree not to reproduce, duplicate, copy, sell, resell or exploit any portion of the Service, use of the Service, or access to the Service without the express written permission by OfficeWork software, LLC.

  6. We may, but have no obligation to, remove Content and Accounts containing Content that we determine in our sole discretion are unlawful, offensive, threatening, libelous, defamatory, pornographic, obscene or otherwise objectionable or violates any party’s intellectual property or these Terms of Service

  7. Verbal, physical, written or other abuse (including threats of abuse or retribution) to any OfficeWork Software, LLC employee, contractors, or officer may result in account termination with a ten (10) day notice via email of such action to subscriber.

  8. If your bandwidth usage exceeds 250 MB/month, or significantly exceeds the average bandwidth usage (as determined solely by OfficeWork Software, LLC), we reserve the right to disable your account or throttle the service until you can reduce your bandwidth consumption.

  9. OfficeWork Software, LLC does not warrant that (i) the service will meet your specific requirements, (ii) the service will be uninterrupted, timely, secure, or error-free, (iii) the results that may be obtained from the use of the service will be accurate or reliable, (iv) the quality of any products, services, information, or other material purchased or obtained by you through the service will meet your expectations, and (v) any errors in the Service will be corrected.

  10. You expressly understand and agree that OfficeWork Software, LLC shall not be liable for any direct, indirect, incidental, special, consequential or exemplary damages, including but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if OrgChart Now has been advised of the possibility of such damages), resulting from: (i) the use or the inability to use the service; (ii) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the service; (iii) unauthorized access to or alteration of your transmissions or data; (iv) statements or conduct of any third party on the service; (v) or any other matter relating to the service.

  11. The failure of OfficeWork Software, LLC to exercise or enforce any right or provision of the Terms of Service shall not constitute a waiver of such right or provision. The Terms of Service constitutes the entire agreement between you and OfficeWork Software, LLC and govern your use of the Service, superseding any prior agreements between you and OfficeWork Software, LLC (including, but not limited to, any prior versions of the Terms of Service).

  12. You agree not to reverse engineer, decompile, or disassemble the software in whole or in part or otherwise reconstruct or discover any source code to the software, or attempt to do so, except and only to the extent that such activity cannot be restricted under applicable law. You agree not to translate or modify the software in any way or create derivative works of the software or attempt to do so.

  13. Neither Subscriber or OfficeWork Software, LLC may assign or transfer its rights or obligations under this Agreement, except that Subscriber or OfficeWork Software, LLC  may assign this Subscription Agreement and Terms of Service  to a successor to its business that results from a sale of substantially all of Subscribers or OfficeWork Software, LLC  assets, merger, or similar transaction, provided that the assignee agrees  to be bound by this Agreement.

  14. Questions about the Terms of Service should be sent to or mailed to:

    OfficeWork Software LLC

    Attention: Legal Dept.

    201 Alameda Del Prado Suite 302

    Novato, CA 94949

Revision History








First Release