# OrgChart Now Help Guide

### Audience

#### Overview

The Fields and Formulas panel allows an administrator to update field properties and to define/edit formulas. Formulas can be added to chart views to provide additional insights (e.g. count of contract employees).

#### Accessing Fields and Formulas

Select More > Chart Settings and then select the Fields and Formulas option.

#### Fields and Formulas Settings

The Fields and Formulas panel display a list of all fields loaded in from the data sources. The panel also includes both predefined and user-made static formulas.

#### Predefined Formulas

The set of predefined formulas are automatically recalculated on each refresh. Predefined formulas include:

 Headcount Number of direct and indirect subordinates that report to a manager. Count also includes the manager. Level The org chart level on which a box resides (e.g. CEO on level 1, Vice Presidents on level 2, Directors on level 3) Peers Number of boxes that report to same manager as the current box. Span of Control Number of direct subordinates that report to a manager. Subchart Level The display level on which a box resides (top box is level 1, subordinates to top box are level 2) Subordinates Number of direct and in direct subordinates that report to a manager.

#### Editing Fields and Formulas

You can define new formulas or edit field/formulas properties using the following functions:

 Define new static formula. Reference the Defining Formulas article for more information. Hover over field to update field label and/or field properties. Field labels allow an administrator to set the ‘display name’ for a field (for example, a field called ‘Last Name, First Name’ can be renamed to ‘Full Name’). Hover over formula to update user defined formula Hover over user defined formula to delete. Predefined formulas cannot be deleted.

#### Field Properties

Each field or formula has an associated field type. The field type determines how a field is displayed when presented in an org chart.

 Text Display field as text. See Text Fields section below. Number Display field as a numeric value. See Number Fields section below. Image Display field as an image Date Display field as a date

#### Text Fields

Text fields have the following properties:

Break Character

Specify a list of characters that can be used for word wrap. By default, org chart will only break on spaces.

For example, by adding the ‘@’ characters as a break character, the string elizabeth.jones@officeworksoftware.com can be word wrapped as follows:

#### Number Fields

Number fields have the following properties:

 Decimal Places Set the number of decimal places shown (0.00 vs 0.0) Prefix Set Prefix character to be shown before a number (for example, "$" displays “$1,000”) Postfix Set Postfix character to be shown after a number (for example, " USD" displays “1,000 USD”) Percentage Set a number to be shown as a percentage (for example, 0.2 is shown as 20%) Use 1000 Separator The number 1000 is shown as 1,000

#### Image Fields

Setting the field type to Image allows you to:

• Follow a URL to retrieve an image (for example,  https://myphotos.acme.com/12345.jpg ).

• Follow a Path (within your account) to retrieve an image (for example, "Photos:jsmith.jpg" will retrieve an image from the Photos directory).

#### Date Fields

Setting the field type to Date allows you to:

• Set the display format for a date (for example, January 28, 2017 vs. 01.28.2017). Reference Account Settings: General for more information.

• Perform date calculations (e.g. Convert a birthdate to age).