OrgChart Now Help Guide

Account Settings: Authorization

Audience:

Audience: Administrators Edition: Enterprise & Premium

Overview

OrgChart Now Authorization panel allows Administrators to configure Restricted Link access, as well as Access Group auto-assignment for certain users.

Administrators might choose to publish a Public, Private, or Restricted link to an intranet or SharePoint Site.

Administrators also might choose to integrate their OrgChart Now account with their Single Sign-On application.

Restricted links require administrators to configure Restricted Link access for a specific user in their account.

Accessing Authorization

Click More > Account Settings, and then select the Authorization option.Account Settings

Authorization

Mouse over a user (listed under the Restricted Link User Configuration heading) to reveal the following Authorization option:

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Configure restricted link access for selected user.

Configuring a Restricted Link User

Restricted Links can be embedded in an Intranet or SharePoint site, and are only accessible when launched from an Allowed Referrer Domain. A Referrer Domain is a URL from which the link is accessed.

Viewers of the restricted link will experience OrgChart Now according to the Access Group and Role assigned to that user.

Restricted links are most often associated with a Service User. Reference the Creating a Service User article for more information.Creating a Service User

After selecting the Restricted Link User, administrators must configure the Restricted Link Access in the Restricted Link Access dialog.

At least one URL must be added to the Allowed Referred Domains list. This process is known as whitelisting .The Restricted Link is only accessible when clicked on from an Allowed Referred Domain.

To whitelist a Referrer Domain, follow these instructions:

  1. Click More > Account Settings, and then select the Authorization option.Account Settings

  2. Mouse over a user, and then select the geariconnew.png icon to configure the restricted link access. The Restricted Link Access dialog appears.

    ConfigureRestrictedLinkAcces.png
  3. Click on the Plus.png icon to add a URL to the Allowed Referrer Domains list. The Add Whitelisted Domain dialog appears.

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  4. Enter a domain in the Whitelist Domain textbox., and then click OK.

  5. Click Save.

Additional Restricted Link Options

Mouse over a URL in the Allowed Referrer Domains list to access the following options:

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Edit the selected whitelisted domain.

For example, specify the URL path so that users can access the restricted content from a specified page (i.e. https://myhomepage.com/links/manager-links/).

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Delete the selected whitelisted domain.

Auto-Assignment Configuration

OrgChart Now allows Administrators to configure conditions under which people are auto-assigned to an Access Group upon login. Reference the Auto-Assignment Example for step-by-step configuration instructions.

Warning

WARNING: It is possible to lock certain employees, or even yourself, out of the application when configuring Auto-Assignments. Please contact OrgChart Now Support for help in properly configuring these security settings.

The following options become made available after checking the Automatically assign users to access group upon login check box.

Auto-Assignment Configuration

Master Chart used to validate user

Select the Master Chart the assigned user can access

Data field used for assignment

Select the field from the data that will be used to assign the role

User Record Retrieval - Configure the fields used to identify a chart record that corresponds to a user

User Name

Match chart record to user with the User ID listed in the Account Settings: Manage Users panel.

Email

Match chart record to user with Email Address listed in the Account Settings: Manage Users panel.

Field in Record

Select the data field corresponds with the chosen record retrieval method. For example, if you are using the User Name retrieval method, select the field used to populate the User ID box.

Group Mapping - Set which groups line up with values in your data

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Select the field value and corresponding Access Group to assign users who match this criteria.

Use default group instead of denying access

Select a group to automatically assign to users who do not meet any auto-assignment criteria. Checking this box, and then setting a default group will prevent users from being locked out of OrgChart Now.

Row Level Security

Use data field for Row Level Security assignment

Select a field used to auto-assign Row Level Security. This feature can be used independently, or in conjunction with automatic group assignment.