OrgChart Now Help Guide

Effective Dating

Overview

While planning future workforce changes, you may want to assign a date that a specific change will take place. OrgChart Now allows plan owners and administrators to enable effective dating within plans. Once enabled, plan owners, collaborators, and administrators can update employee records effective immediately, or at a specified time in the future.

Enabling Effective Dating

Plan owners can enable Effective Dating while creating a new plan.

  1. Log into OrgChart Viewer.

  2. Click on the Planning icon.

  3. Check the Effective Dating checkbox.

    Planning_EffectiveDateScreenShot.png
  4. Optionally, configure your Sharing & Collaboration, Editable Fields, and Metrics & Data Visualization settings.

  5. Click Go.

Plan owners and administrators can also enable Effective Dating on existing plans.

  1. Log into OrgChart Viewer.

  2. Click on the Planning icon.

  3. Mouse over an existing plan, and then click on the OLDThree_Dot_Menu icon.

  4. Toggle the Effective Dates option ON (as seen in the screenshot below).

    Effective_Dates_Toggle_ON.png
Setting Effective Dates

Plan Owners, Collaborators and Administrators can set effective dates while planning. Follow these steps to set effective dates :

  1. Create a new plan, or open an existing plan in the Plan Explorer.

  2. Mouse over an employee record that you would like to update. Then, select an available action from the toolbar.

    Planning_Add_effectiveDate.png
  3. Update the employee record.

    Note

    Note: The action chosen in the toolbar dictates which editable fields can be updated during that action. Reference the Editable Fields article for more information.

  4. Click on the Effective Date field, and then select a date from the calendar that the update(s) will take place.

    Effective_Date_Example.png
  5. Click OK.

Viewing Effective Dating

Effective Dating allows planners to visualize current and upcoming changes to their organization. Optionally, if Effective Dating is enabled while making updates, Administrators, Plan Owners, Collaborators, and Viewers can view a timeline of these future events in the Activity Log.

  1. If you are not currently in the planning mode, you will need to open or create a plan. Reference the Plan Explorer topic for more information.

  2. Click on the Activity Log tab. If the Activity Log tab is not shown, click on the Planning_ExpandMenu.png button (on the right side of the screen).

  3. Click on the Timeline option to view the changes you have made, and the corresponding dates that these changes will take place.

    EffectiveDates_Timeline.png
  4. Optionally, click on the MoreTimelineOptions_Planning.png icon, and then select Export to Excel. An excel detailing plan updates and associated effective dates is downloaded.

    Excel_EffectiveDates_ex.png